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Who owns the Data?

Generally we differentiate between two types of accounts:

Personal Accounts

The situation for personal accounts is obvious: The data is owned by the person that owns the account.

When a person shares a file with you from their personal account, you will have access to this file temporarily, but you do not own it. If the person stops sharing their file with you or their account is deleted, access to the data is lost.

In this case we cannot recover your access to the file.

Project Boxes

In project boxes the institution or the registered project owns the data. If the person who created the project box stops working for the project or institution, their collegues can talk to the support and take over the project box.

Handling of business documents

Regulation of the handling of business documents is governend by the participating institutes. There can be made no distinction between the personal space in sciebo and private storage devices. For files which are not allowed to be saved on private devices, but should be accessible in sciebo, project boxes can be used. A good description and attribution to the working group in the project box appliction can here help ease the support of certain issues in the future, e.g. when people leave the institute.